The Company collects and processes personal data relating to its Sub-Contractors/Suppliers, to manage the business relationship. The Company is committed to being transparent about how it collects and uses the data and to meeting its data protection obligations.
The Company collects and processes a range of information, this includes:
- Name, address and contact details, including email address and telephone number.
- The terms and conditions of the contract
- Qualifications should these be required
- Details of the bank account and national insurance number:
Data will be stored can be stored in different places, the Company’s management systems and in other IT systems, including the Company’s email system.
Why is the data processed?
The information is processed to enable the Contract to proceed and meet the relevant obligations contained therein.
In some cases, the Company needs to process the data to ensure legal obligations are complied with.
- Maintain accurate and up to date records and contact details.
- Meet its obligation under health & safety law
- Ensure effective general business administration
- Provide references should these be requested
Who has access to data?
Your information may be shared internally, including members of the office only.
The Company will not transfer your data
How does the Company protect data?
The Company takes the security of your data seriously. The Company has internal policies and controls in place to try to ensure that your data is not lost, accidentally destroyed, misused or disclosed and is not accessed except by its employees in the performance of their duties.
Should there be the need for third parties to process data on its behalf, this is done so under written instructions, and are under a duty of confidentiality and are obliged to implement appropriate technical and Company measures to ensure the security of data.
How long is the data kept?
Financial data is kept for a period of 6 years from the end of the tax year to which they relate.
- Access and obtain a copy of your data upon request
- Require the Company to change incorrect or incomplete data
- Require the Company to delete or stop processing your data, should the data no longer be necessary for the purposes of processing and object to the processing of your data where the Company is relying on its legitimate interests as the legal ground for processing.
Should you wish to exercise any of these rights, please contact: firstname.lastname@example.org
You have some obligations to provide the Company with data…
Certain information, such as contact details, payment details to ensure a flowing working relationship.